How to Use Flash Fill in Excel | Excel Tutorials No 44
How to Use Flash Fill in Excel | Excel Tutorials No 44
Welcome to our tutorial on Flash Fill in Excel 365. Flash Fill is a powerful feature that allows you to automatically fill your data based on patterns and examples you provide. Let's explore how to use Flash Fill effectively in Excel 365.
Key Highlights:
✨ Combining Data from Different Columns: Learn how to merge first names and last names into full names.
📈 Extracting Information: Discover how to extract initials from full names.
📞 Formatting Data: Format phone numbers and other data types quickly and efficiently.
Method 1: Combining Data from Different Columns
Enter the Pattern:
Type the full name 'John Doe' in cell D5 to create the pattern.
Select the Range:
Select cells D5 to D9, including the cell with the pattern.
Apply Flash Fill:
Go to the 'Data' tab on the Ribbon and click 'Flash Fill' in the 'Data Tools' group.
Excel will automatically fill in the rest of the names based on the pattern.
Using Shortcut Key:
Type 'John Doe' in cell E5.
Select cells E5 to E9.
Press 'Ctrl + E' to activate Flash Fill.
Method 2: Extracting Information
Extract Initials:
Type 'JD' in cell D5 for 'John Doe'.
Select the range D5 to D9.
Use Flash Fill from the Ribbon or press 'Ctrl + E'.
Excel will fill in the initials for the rest of the names.
Method 3: Formatting Data
Format Phone Numbers:
Enter the unformatted number in cell B5 and type it in the format (123) 456-7890 in cell C5.
Select the range C5 to C9.
Press 'Ctrl + E' or use Flash Fill from the Ribbon.
Excel will format the remaining phone numbers automatically.
Verify Results:
Always check the filled cells to ensure accuracy and confirm they match the desired pattern.
Summary:
To recap, we've covered three ways to use Flash Fill in Excel 365: combining data from different columns, handling complex data, and formatting data. These tasks can be done using the Ribbon or the 'Ctrl + E' shortcut key. Flash Fill is a powerful tool that can save you a lot of time and effort.
Special Note
This is our Excel for Beginners tutorial series! Whether you're completely new to Excel or looking to brush up on the basics, this series will guide you through everything you need to know to get started with Microsoft Excel. From understanding the interface to mastering essential functions, we cover it all in easy-to-follow, step-by-step tutorials.
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