How to Search for Emails in Microsoft Outlook
In this tutorial I will show you how to search for emails and Microsoft Outlook. I will also show you how to change some settings so it searches everywhere and not just the current folder. In the tutorial "Searching for Emails in Microsoft Outlook," the presenter Tony Holowitz introduces the process of efficiently locating emails in Microsoft Outlook. The tutorial begins by highlighting the common issue where users misplace emails, either by deleting them or storing them in incorrect folders. To tackle this, Holowitz advises using the search function rather than manually sifting through folders.
The demonstration uses the example of searching for emails related to the Pan Mass Challenge, a charity bike event Holowitz has participated in for over twenty years. Initially, he types "pan.mass" into the search box while in the inbox, which brings up relevant emails from that specific folder. However, to expand the search to include all possible locations of related emails within the account, he modifies the settings.
Holowitz navigates to the search options via the 'File' menu, then 'Options', and adjusts the default setting from "current folder" to "current mailbox." This adjustment allows the search function to scan through the entire mailbox, rather than just the folder currently being viewed. When he performs the search again with these new settings, the system displays a significantly larger number of emails related to the Pan Mass Challenge across various folders, demonstrating the effectiveness of this method.
By adjusting the search settings to encompass the whole mailbox, users can ensure no email is overlooked, regardless of its location. This is especially useful for those who receive a high volume of emails and may not remember the specific details or location of every email. The tutorial concludes with Holowitz reinforcing the advantage of setting the search to scan the entire mailbox for a more thorough and effective search result.
Key Points:
Using Outlook’s search function can be more efficient than manually browsing folders.
Adjusting search settings to "current mailbox" ensures a comprehensive scan of all email folders.
Typing relevant keywords in the search box initiates the process.
The settings can be changed under 'File' | 'Options' | 'Search'.
This method is particularly useful for users dealing with large volumes of emails or those who need to retrieve emails from multiple folders.
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