How to Copy Files From One Folder to Another Based on a List in Excel
How to Copy Files from One Folder to Another Based on a List in Excel
Managing and transferring files can often be tedious if you are dealing with a large number of files. While there are several methods available, using Excel and VBA for this task can be particularly advantageous. Unlike other programs that may require extensive programming skills and tool setup, Excel is a widely accessible tool. By automating the file copying process using Excel and VBA (Visual Basic for Applications), you can significantly save time and effort. In this advanced Excel tutorial, we will walk you through a step-by-step method to copy files from folder to folder based on a list of file names in an Excel worksheet.
Step-by-Step Guide
1. Open Excel and Access VBA Editor:
Open your Excel workbook.
On the ribbon, you'll find the "Developer" tab. Click it and then "Visual Basic," and it will open the VBA Editor.
If you don't have a developer tab on your ribbon, here is how you add it: • How to add developer tab in excel
2. Insert a New Module:
Go to "Insert" in the VBA Editor, and then "Module." It'll create a new module where you can paste the code.
3. Copy and Paste the VBA Code:
Copy the VBA code from here and paste it into the new module:
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4. Save the Workbook in .xlsm Format:
If you need to use the code frequently, save the workbook in .xlsm format. This format saves the macro with the workbook.
5. Run the Macro:
Close the VBA Editor and return to Excel.
Click on the "Developer" tab and then "Macro." Or Press the keyboard shortcut "Alt + F8" to open the Macro dialog box.
Select "CopyFiles" and click "Run."
6. Select the Range of File Names:
Select the range of file names once the dialog box pops up for you. Highlight the cells containing the file names and click "OK."
P.S. You need the names pre-written on your Excel files. If you have numerous files to copy to another folder, then use these tutorials to extract file names and extensions beforehand. This will allow you to select the names correctly, and there won't be any room for errors:
How to List all Filenames of a Folder and Create Hyperlinks to Them in Excel: • How to List all Filenames of a Folder...
How To Import Multiple File Names Into Cells In Excel: • How to Import Multiple File Names int...
How To Import All File Names From A Folder Into Cells In Excel: • How to Import All File Details From a...
How To List All Filenames from A Folder in Excel Using Formula: • How To List All File Names from A Fol...
How To List File Names In A Folder & Subfolder And Link In Excel: • How To List File Names In A Folder & ...
How to Insert PDF Names and Page Count From A folder In Excel: • How to Insert PDF Names and Page Coun...
7. Select the Source Folder:
Another dialog box will pop up for you to select the source folder where the files are currently located. Navigate to your desired folder and click "OK."
8. Select the Destination Folder:
The final dialog box will ask you to select the folder where you want the files to be copied. Navigate to your desired folder and click "OK."
Tips
File Names:
Ensure that the file names listed in Excel are precisely the same as the actual file names, including extensions.
File Path:
Make sure that the source and destination folder paths are correct and accessible.
By following these steps and using the provided VBA code, you can efficiently automate the process of copying files based on a list in Excel. This automation can be a game-changer, saving you precious time and reducing the errors. Imagine the relief of not having to manually copy each file, but instead, letting Excel and VBA do the work for you.
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