How to apply data validation to cells in MS Excel | MS Excel - Data Validation & Drop-Down Lists QTG
How to apply data validation to cells in Microsoft Excel | MS Excel - Data Validation | Data Validation and Drop-Down Lists |
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In Excel, a data validation list is a feature that allows you to restrict the type of data that can be entered into a cell. It provides a drop-down list of predefined values from which the user can select. This helps ensure data accuracy and consistency by preventing users from entering incorrect or inconsistent data.
Here's how you can set up a data validation list in Excel:
Select the cell or range of cells where you want to apply the data validation.
Go to the "Data" tab on the Excel ribbon.
Click on "Data Validation" in the "Data Tools" group.
In the Data Validation dialog box, go to the "Settings" tab.
In the "Allow" dropdown menu, select "List."
In the "Source" field, enter the list of values you want to appear in the drop-down list, separated by commas. Alternatively, you can select a range of cells containing the list of values.
Click "OK" to apply the data validation.
Once applied, the cell(s) will display a drop-down arrow, allowing users to select from the predefined list of values. Users won't be able to type in values that are not in the list, which helps maintain data integrity and consistency.
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Data validation is the process of checking the quality and accuracy of data before it is used. Data validation can be used to ensure that data is clean, accurate, and relevant for business goals.
Apply data validation to cells
Use data validation to restrict the type of data or the values that users enter into a cell, like a dropdown list.
ry it!
Select the cell(s) you want to create a rule for.
Select Data & then Data Validation.
Data Validation
On the Settings tab, under Allow, select an option:
Whole Number - to restrict the cell to accept only whole numbers.
Decimal - to restrict the cell to accept only decimal numbers.
List - to pick data from the drop-down list.
Date - to restrict the cell to accept only date.
Time - to restrict the cell to accept only time.
Text Length - to restrict the length of the text.
Custom – for custom formula.
Under Data, select a condition.
Set the other required values based on what you chose for Allow and Data.
Select the Input Message tab and customize a message users will see when entering data.
Select the Show input message when cell is selected checkbox to display the message when the user selects or hovers over the selected cell(s).
Select the Error Alert tab to customize the error message and to choose a Style.
Select OK.
Now, if the user tries to enter a value that is not valid, an Error Alert appears with your customized message.
Method courtesy: Microsoft https://bityl.co/O667
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Chapters:
intro: 00:00
Understanding the sheet data: 00:25
Applying Data validation: 01:02
Final look after applying Data validation: 02:10
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Advanced Excel - Data Validation and Drop-Down Lists
Learn how to use Data Validation tools in Excel to improve the accuracy of the data in your spreadsheets. One of the Data Validation features you'll learn in this video is how to create Excel drop-down lists so that the person entering data can simply click a button and choose from a list of possible entries
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