How to Streamline Recurring Work and Improve Team Efficiency with Automation
On a weekly basis, much of your work is recurring. Even the explanations you give to team members are often repeated. This repetition can slow you down and bring little value or joy to your work. Automating some of these tasks can make a big difference.
For example, you may have recurring meetings every Tuesday and Wednesday, send a survey every six months, lead a team retro after a project is completed, or track your action plan's progress monthly. All these tasks require preparation, scheduling, sending invites, and creating a folder for notes to keep things organized. Ideally, you have a place that includes previous notes and is accessible to everyone. But can you easily find the notes or remember what happened during your recurring meeting from four weeks ago?
The most important and time-consuming part of recurring work is that it often relies on past decisions, conversations, and updates to understand the current situation and determine the next steps. Access to those decisions, tasks, and notes is essential for progress and transparency within the team. However, notes can get lost in emails or scattered folders, and sometimes different people may take their own notes or keep tasks in one place and notes in another. This can leave team members unsure of where to find information, leading to additional meetings, rework, wasted hours, and overall frustration.
Recurring work isn’t just about having an automatic template prepared for you; it’s about creating a space that is transparent and accessible to everyone. A space where decisions are trackable over time, showing who made them and when, with enough context. This enables better decision-making, sharing updates, and ensuring that every conversation or piece of recurring work leads to progress.
Nova is a collaborative platform focused on productivity, collaborative processes, and managing collective decisions to make recurring work—including meetings—more efficient. 1) preparing templates and meetings for you, 2) guiding the meeting so everyone knows what is expected, 3) keeping notes and tasks in the same place, and 4) tracking past decisions to help teams focus on progress.
Visit Nova at www.novatools.org
Nova is the guided collaboration space for effective thinking. We guide teams through the innovation process going from research and ideation all the way to product launch.
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