Aryson Zoho Backup Tool is the reliable and perfect utility to backup Zoho email data files into multiple file formats and email clients. It is developed with a smart and advanced algorithm that ensures that there is no harm to your crucial data during the entire backup process.
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Features
Now, Let’s understand the prominent features of the Aryson Zoho Backup Tool.
Migrate Zoho email data files to PST, PDF, TXT, CSV, HTML, MHTML, JSON, TIFF and many more file formats.
Also, exports Zoho mails to Gmail, Hotmail, Office 365, Live Exchange, Opera Mail, IMAP, Yandex Mail, Amazon Webmail, etc.
It gives permission to save the email attachments of the Zoho email accounts separately when you save them into a PDF file format.
Offers a feature to remove duplicate emails using the Remove Duplicate Mail feature.
Have an option to set the backup schedule according to user requirements.
Prerequisites
Let’s check out the prerequisites of the software.
Run as Administrator
Run software as administrator when using Windows 10 and its earlier versions.
Internet Connection
Internet Connectivity is required while migrating Zoho email data files into other email clients or cloud environments.
Third-party Password
A third-party software password is required before the email account Sign-in.
Software Working
Now, let’s check out the working procedure of the software.
Backup Zoho mail to PDF File Format
You need to follow these simple steps to backup Zoho Email Data Files into PDF File Format.
Download, Install & Run the Aryson Zoho Mail Backup Tool as Administrator.
Now, Enter the Zoho user id and app password to Sign In.
Next, a smart preview of Zoho mailboxes in a Tree-structure is displayed by the software.
Then, select the file/folder from the tree that you want to backup.
Here, from the Save/Backup/Migrate As dropdown menu pick PDF file format.
Check the Remove Duplicates Mails option for removing the duplicate emails from selected folders for backup.
Also, check the Save PDF attachments separately to save the pdf file separately.
Mark the Free Up Server Space to delete the email from Zoho mail after the conversion.
Check the skip previously migrated items checkbox to remove the earlier converted emails using Aryson Zoho Backup Tool.
Next, If you want to backup or migrate Emails without attachment files then, you can check the box Migrate or Backup Emails Without Attachment files.
In case, you need to set the conversion schedule, then using the Set Backup Schedule feature you can do so.
You can also select the Mail filter feature and type the start date and end date to backup/convert files of a specific date range.
You can choose the Custom Folder Name feature and enter a specific name to save the backup/converted files.
Check the Naming Convention option for saving the file with a particular date format.
After that, click on Path to save and define the location where you want to save the backup/conversion data files.
At last, click on the convert button to start the Zoho mail conversion process.
Now, You have successfully completed the backup process of Zoho mail to PDF file format.
You can also Cancel the backup schedule, or can Start the Migration Early by clicking on the given buttons.
Export Zoho Mails to Office 365 Email Client
Here, from the Save/Backup/Migrate As dropdown menu choose Office 365 Email Client.
Now, you need to enter the login user-id of your Office 365 email account.
Then, you need to enter the third-party software password. If you don’t have a third-party password, you can create it from the given link and after it, you can press the Sign-in button.
Tick the box of Remove Duplicates Mail based on the To, From, Subject, BCC, Body option to remove the duplicate emails from selected folders.
Also, you can tick the Maintain folder hierarchy for keeping the folder hierarchy as the original.
Mark the Free Up Server Space to delete the email from Zoho mail after the conversion.
Next, Check the skip previously migrated items checkbox to remove the earlier converted emails using Aryson Zoho Backup Tool.
Also, If you want to backup or migrate Emails without attachment files then, you can check the box Migrate or Backup Emails Without Attachment files.
In case, you need to set the backup schedule, then using the Set Backup Schedule feature you can do so.
You can also select the Mail filter feature and type the start date and end date to backup/convert files of a specific date range.
You can choose the Custom Folder Name feature and enter a specific name to save the backup/converted files.
At last, click on the convert button to start the Zoho mail conversion process.
Now, You have successfully completed the backup process of Zoho mail to Office 365 Email Client.
You can also Cancel the backup schedule, or can Start the Migration Early by clicking on the given buttons.
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