How to Recall an Email in MS Outlook - Step-by-Step Guide for 2013, 2016, and 365
In this tutorial, we will learn how to recall an email in MS Outlook, covering versions 2013, 2016, and Outlook 365. Mistakes happen to the best of us, and fortunately, Outlook provides a "recall" feature that allows you to retract an email sent in error. We'll explore the process step-by-step to ensure you can confidently recall messages and save yourself from potential embarrassment.
Recalling an email in MS Outlook can save you from unintended consequences, and it's a simple process if done promptly. Below are the steps to recall an email in Outlook versions 2013, 2016, and 365:
Outlook 2013 - Recalling an Email:
Open Outlook and go to the "Sent Items" folder.
Double-click on the email you wish to recall to open it in a new window.
Look for the "Actions" group in the "Message" tab on the ribbon.
Click on "Other Actions" and select "Recall This Message."
Choose whether you want to delete unread copies of the email or replace it with a new message.
Click "OK" and, if successful, you will receive a notification.
Outlook 2016 - Recalling an Email:
Launch Outlook and navigate to the "Sent Items" folder.
Double-click the email you want to recall to open it in a new window.
Find the "Message" tab on the ribbon and go to the "Move" group.
Click on "Actions" and select "Recall This Message."
Decide whether you wish to delete unread copies or substitute the email with a revised message.
Press "OK" and wait for a confirmation message if the recall is successful.
Outlook 365 - Recalling an Email:
Access Outlook 365 and locate the "Sent Items" folder.
Open the email you want to recall by double-clicking it.
Go to the "Message" tab on the ribbon, where you'll find the "Move" group.
Click on "Actions" and choose "Recall This Message."
Select to delete unread copies or send a replacement message.
Click "OK" and await the recall status update.
When recalling an email, there are some important points to consider:
The recall feature works best when both you and the recipient are using the same email system (e.g., Microsoft Exchange). If the recipient uses a different email client, the recall may not succeed.
Recalling will not work if the recipient has already read the email or if the email is in a shared mailbox.
It's advisable to enable email tracking to receive notifications about the success or failure of the recall attempt.
Recalling emails can be a life-saver, but it's always better to double-check important emails before sending them. Outlook's recall feature is a valuable tool, but it's not foolproof, so taking a moment to review your message can save you from potential misunderstandings.
In conclusion, knowing how to recall an email in MS Outlook can prevent unwanted repercussions and ensure your messages are accurate. This tutorial covered the step-by-step process for recalling emails in Outlook 2013, 2016, and 365. Remember to act quickly, ensure your recipient uses the same email system, and double-check crucial emails before hitting "send." With these guidelines, you can confidently navigate the recall feature and maintain effective communication in your professional endeavors.
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