Google Workspace | Use the transfer tool for unmanaged users | Google Workspace Admin Training
In #Google #Workspace, you can get in a situation where you want to create a new user in your #Admin #Console, but you will be surprised to find out that this account is being used by someone else! Most probably, that other unknown user will be the user himself that you want to create the new account for!
This case is called #Unmanaged #users. This is a common case for enterprises and large organizations who have users create Google accounts using their work email. Google does allow such behavior to happen through team accounts as well. This whole process does not require the intervention of the IT people, as the user will be asked to just verify his work email as a valid email address by a link that is sent to his mailbox.
Once the user verifies the work email, then the new account will have his work account as the user name, and then once you come and want to create a new user name for this user under your Google Workspace domain and admin console, you will find out about this situation.
Google has made it easy for you and any other Google Workspace admin to handle this situation. They have made the "Transfer Tool for Unmanaged Accounts". This tool basically allows you to bring in these accounts under your Google Workspace domain using one of 2 options:
1. Either ask the user to migrate his personal account - that have the work email as the user name - under your Google Workspace organization,
2. Or forcefully rename the unmanaged account into something else, so that you can then create a new account with the same old user name.
In both cases you will need to use the transfer tool to decide what to do. Once you initiate the process for the first option, the user will receive a notification that asks him to accept the transfer request to your Google Workspace organization. If they agree to that, then the whole account with its data will be transferred to your organization. If they reject that however, then your only option is to forcefully rename that account into something else.
In this video I show you how to do both options and what is the experience for you as an admin and for the end users as well.
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Video timeline/chapters:
00:00 - Introduction
00:30 - How can you end up with unmanaged users in your Google Workspace account?
03:10 - The avaialble options to handle conflicting accounts in Google Workspace
06:06 - Transfer Tool for Unmanaged Users overview
06:53 - How to send invitations to unmanaged users in bulk
07:37 - Example for the notification email that will be sent to the unmanaged user
08:58 - How to force the rename of the existing unmanaged account
09:58 - References
11:22 - Closing
11:38 - How to get more Google Workspace Admin content and training?
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Links mentioned in the video:
Before using the transfer tool - Google Workspace Admin Help: https://support.google.com/a/answer/7...
Use the transfer tool to migrate unmanaged users: https://support.google.com/a/answer/6...
Check out my website: https://www.salehram.com
Also check out my Google Workspace Admin training and course, this is a full comprehensive course about almost everything in Google Workspace. You can get it at a discounted price through this link: https://www.udemy.com/course/the-comp...
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Interesting channels to follow and subscribe:
Google Workspace - / @googleworkspace
Google Cloud Tech - / @googlecloudtech
Google Cloud - / @googlecloud
Learn GCP with Mahesh - / @learngooglecloudwithmahesh
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