Creating Approvals with attachments from SharePoint List - Power Automate Recipe
In Power Automate (Microsoft Flow), it's very common to start an approval workflow for scenarios like work order approval, purchase order approval, expense approval etc. It gets a bit complicated when that item has multiple attachments and you also want to include those attachments in the approval workflow. In this video, I'll teach you how to do that.
By building this flow (Power Automate), you'll learn following concepts as well:
✅ Array variables - Initialize & Append (to store the attachments) - 07:44 , 11:15
✅ Getting attachment content from SharePoint list is a 2 step process-
Get Attachments (list of attachments but not the content) - 02:10 , 06:52
Get Content of each of these attachments (using Apply to each) - 08:33
✅ Right JSON format to use for each attachment (each attachment in the array of attachments) - 11:42
✅ Including attachments in the approval workflow - 15:25
✅ Quick Testing - 16:26
A very important takeaway from this video:
If you want to attach multiple files in approval step, you have to have an array consisting of JSON objects in a very specific format:
[
{ "Name": (Name of the attachment-1),
"Content": (Content of the attachment-1)
}
,
{ "Name": (Name of the attachment-1),
"Content": (Content of the attachment-1)
}
]
This video is similar to the previous video where I showed you how to send email notification with attachments from the SharePoint list with one key difference - JSON format is a bit different. If you have not seen that video, here it is: • Sending email with attachments from S...
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PowerApps concepts used in this video are:
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